Data Privacy

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FERPA - Privacy Act

The Family Educational Rights and Privacy Act (FERPA) of 1974 gives you, as a student, the right to review records, files, and other documents containing information about you as a student, which Century College maintains.

According to regulations issued by the Secretary of Health, Education and Welfare, you have the right to:

  • Request a hearing to challenge the contents of your records if they are misleading or inaccurate.
  • Include a written note in your records if the college does not make the changes that you request.
  • File a complaint with the U.S. Department of Education if the college fails to comply with FERPA regulations. You can contact the office that administers FERPA at:
  • Family Policy Compliance Office

    U.S. Department of Education
    400 Maryland Avenue, SW
    Washington, DC 20202-4605

A health and safety exemption permits the disclosure of personally identifiable information from a student’s record in case of an immediate threat to the health or safety of student or other individuals.

Century College will disclose personally identifiable information from an education record to appropriate parties in connection with an emergency if knowledge of the information is necessary to protect the health and safety of the student or other individuals.

Request for Non-Disclosure

Directory information can be released without authorization, unless you restrict release of the information. You can restrict release of your directory information by contacting the Records Office in writing or completing the Data Privacy form.

To prevent printing of your address and telephone number in the Campus Directory, you must file this request in the Records Office prior to the deadline at the beginning of each fall semester. If you choose to restrict the release of your address and phone number, it will not appear in the graduation program.

Disadvantages of restricting data

Note: Students who restrict directory information should be aware that such restriction remains in effect until they formally notify the Records Office in writing to remove it, even after they graduate or cease enrollment.

Some students have experienced considerable inconvenience by restricting their directory information as Century College is unable to verify degrees earned, dates of attendance, or enrollment status to any third parties (including future employers) while the restriction is in effect.

For further information, contact the Records Office at 651.779.3299.

Directory Information

Century College has designated the following as directory information:

  • Name
  • Birth date
  • Dates of attendance
  • Degrees, certificates and awards received
  • Major field of study
  • Most recent previous school attended
  • Status – full-time/part-time
  • Dean's List
  • Photographs

Release of Student Information

Students may authorize Century College to release private information to individuals of their choosing or allow them to act on their behalf by completing the Authorization for the Release of Student Information form. This form needs to be submitted in-person by the student to the Records Office W2220 with a valid photo id. Forms submitted by anyone other than the student will not be accepted.

Records of Deceased Students

Upon a student’s death, education records retain the same classification that applied prior to the student’s death and shall be handled in accordance with privacy laws applicable to data on decedents including, but not limited to, Minn. Stat. §13.10. Rights of the deceased student who is the subject of private or confidential data may be exercised by the representative of the deceased student. Nonpublic data concerning a deceased student that is created or collected after death, are also accessible by the representative of the deceased student.

The Registrar’s Office shall release nonpublic data on a deceased student under the following conditions:

Pursuant to a valid subpoena or court order; To the executor or representative of the deceased student’s estate or next of kin, if an executor or representative has not been appointed, upon showing applicable proof of the student’s death (i.e., death certificate or obituary notice) and written authorization by or identification of the executor, representative or next of kin, as applicable.