Process & Policies

• 1A.1 Minnesota State Colleges and Universities Organization and Administration
• 1A.1.0.1 Communication Process
• 1A.1.0.2 Public and Media Relations Policy
  • Policy/Procedure Template (Limited Access)
• 1A.1.2 Pilot Programs
   
• 1A.2 Board of Trustees
• 1A.2.2 Delegation of Authority
   
• 1A.3 System Administration, Chancellor
   
• 1A.4 System Administration Appointment of Administrators
   
• 1A.10 Long-Term Emergency Management
• 1A.10.1 Long-Term Emergency Management
   
• 1A.11 College and University Names and Permanent Locations

• 1B.0.1 Reasonable Accommodations in Employment
• Employee/Applicant Request for ADA Reasonable Accommodation Form
   
• 1B.1 Equal Opportunity and Nondiscrimination in Employment and Education
• 1B.1.1 Report/Complaint of Discrimination/Harassment Investigation and Resolution
• Discrimination/ Harassment Complaint Form
• 1B.1.2 Preferred Name Procedure (Minnesota State Policy)
• 1B.1.2 Preferred Name Procedure (Century College) 
   
• 1B.2 Affirmative Action in Employment
   
• 1B.3 Sexual Violence Policy
• 1B.3.1 Response to Sexual Violence and Title IX Sexual Harassment
   
• 1B.4 Access and Accommodation for Individuals with Disabilities
• 1B.4.0.1.1 Student ADA Access Complaint Procedure

• 1C.0.1 Employee Code of Conduct Procedure
• 1C.0.2 Respectful Workplace Policy
• 1C.0.2 Respectful Workplace Procedure
• 1C.0.2 Respectful Workplace Complaint Form
  
  
• 1C.1 Board of Trustees Code of Conduct
• Code of Ethical Conduct Acknowledgement and Conflict of Interest Disclosure
  
  
• 1C.2 Fraudulent or Other Dishonest Acts
   
• 1C.4 Fiduciary Duty - System Pension Plans

• 1D.1 Office of Internal Auditing

• 2.1 Campus Student Associations
   
• 2.2 Determination of Minnesota Residency
• 2.2.1 State Residency Reclassification
• 2.2.2 U.S. Military Members, Spouses, and Dependent Children
   
• 2.3 Student Involvement in Decision-Making
• 2.3.1 Student Involvement in Decision-Making Procedure
• 2.3.1.1 Student Voter Registration
   
• 2.6 Intercollegiate Athletics
   
• 2.8 Student Life (Minnesota State Policy)
• 2.8.1 Student Life
• 2.8.1.1 Student Fee Referendum
   
• 2.9 Academic Standing and Satisfactory Academic Progress Policy and Procedure (Minnesota State Policy)
• 2.9.1 Financial Aid Satisfactory Academic Progress Policy and Procedure (Minnesota State Policy)
  
  
• 2.10 Student Housing
   
• 2.11.0.1 Student Data Practices

• 3.1 Student Rights & Responsibilities
   
• 3.3 Course Placement Testing Policy
• 3.3.1 Course Placement Testing Procedure
• 3.36.1.2 Media Codes (System Procedure Under Review)
• 3.36.1.3 Remote Proctoring of Course Assessments (System Procedure Under Review)
   
• 3.4 Undergraduate Admissions
• 3.4.0.1.1 Admission Appeals Procedure
   
• 3.5.0.0 Grade Appeal Policy
• 3.5.1 Post-secondary Enrollment Options (PSEO) Program
• 3.5.1.0 Grade Appeal Procedure
   
• 3.6 Student Conduct
• System Procedure 3.6.1 Student Conduct
• 3.6.1.1 Student Conduct Policy
• 3.6.1.2 Student Conduct Procedure
• 3.6.1.3 Academic Honesty Procedure
   
• 3.7 Statewide Student Association
   
• 3.8 Student Complaints and Grievances Policy (Minnesota State Policy)
• 3.8.1 Student Complaints and Grievances Procedure (Minnesota State Policy)
   
• 3.18 Honorary Degrees
• 3.18.1 Honorary Degrees
   
• 3.21 Undergraduate Course and Credit Transfer and the Minnesota Transfer Curriculum
• 3.21.0.1 Course Credit Transfer - Procedure
• 3.21.1 Transfer of Undergraduate Courses, Credit, Associate Degrees, and the Minnesota Transfer Curriculum
• 3.21.1.1 Minnesota Transfer Curriculum Instructions
• 3.21.1.2 Course Equivalency Rationale and Operating Instructions
• 3.21.1.3 Transfer Pathways
   
• 3.22.0.1 Course Syllabi
   
• 3.23 Naming Colleges and Universities
• 3.23.1 Minnesota State Affiliation Identifier
   
• 3.24 College or University Type and Mission, and System Mission
• 3.24.1 College and University Type and Mission, and System Mission
   
• 3.26 Intellectual Property
• 3.26.1 Patent Inquiry Process
   
• 3.27 Copyrights
• 3.27.1 Copyright Clearance
   
• 3.28 Recording Classroom Lectures and Related Activities
• 3.28.01 Procedure Recording Classroom Lectures and Related Activities
• 3.28.1 Charter School Authorizers
   
• 3.29 College and University Transcripts
• 3.29.1 College and University Transcripts
   
• 3.30.0.1 Program Advisory Committees
   
• 3.31 Graduate Follow-Up System
   
• 3.32 Faculty Qualifications
• 3.32.1 College Faculty Credentialing
   
• 3.34 Academic Semester Start Dates
• 3.34.1 Official Academic Semester Start Dates
   
• 3.35.0.1 Credit for Prior Learning - Procedure
   
• 3.36 Academic Programs
• 3.36.1 Academic Programs
• 3.36.1.1 Graduation Requirements and Honors
• 3.36.1.1.1 Grading and Reporting
• 3.36.1.2 Course Prerequisites
   
• 3.38 Career Information
• 3.38.1 Career Information
   
• 3.39 Transfer Rights and Responsibilities
   
• 3.40 Recognition of Veteran Status
   
• 3.41 Education Abroad Programs
• 3.41.1 Education Abroad Programs
   
• 3.42 Posthumous Academic Awards
• 3.42.1 Posthumous Academic Awards
   
• 3.43 Accreditation
• 3.43.1 Accreditation

• 4.0.1 Use of Volunteers Procedure
• 4.0.1.1 Volunteer Policy-Procedure Form
   
• 4.1 Personnel Plan for Minnesota State Administrators
   
• 4.2 Appointment of Presidents
   
• 4.4 Weather / Short-Term Emergency Closings
• 4.4.0.1 Weather and Emergency Closing or Cancellations
   
• 4.5 Student Employees
   
• 4.6 Re-Employment of Early Retirees
   
• 4.7 Sabbatical Leaves
   
• 4.8 Emeritus Status
   
• 4.9 Employee Evaluation
• 4.9.1 Faculty Appraisal Policy and Process
• 4.9.2 Faculty Appraisal Procedure and Form
• 4.9.3 Faculty Evaluation Process
   
• 4.10 Nepotism 
• 4.10.1 System Procedure Nepotism
   
• 4.11 Board Early Separation Incentive Program
   
• 4.15 Employee Training and Development
• 4.15.1 Employee Training and Development Guidelines
   
• 4.16.0.1 Discounts on Continuing Education Classes for Century Employees

• 5.9 Biennial and Annual Operating Budget Planning and Approval
   
• 5.10 Reserves and Year-End Fund Balances
• 5.10.1 General Operating Fund Reserve
• 5.10.1.1 Handling Cash Funds
   
• 5.11 Tuition and Fees
• 5.11.1 Tuition and Fees
• Fee Amounts Attachment to Procedure 5.11.1
• 5.11.1.1 Payment Plans and Deferments for Textbook Purchases
• 5.11.1.3 Senior Citizen Charges and Fees (System Procedure Under Review)
• 5.12 Century College Tuition and Fees, Due Dates, Refunds, Withdrawals and Waivers
   
• 5.12.1 Military Service and Veterans with Disabilities (System Procedure Under Review)
• 5.12.2 Tuition Waivers, Deferrals, and Retroactive Drops
• 5.12.3 Payment-Related Dates and Registration Cancellation
• 5.12.4 Refund of Tuition and Fees
• 5.12.5 Payment Plans (System Procedure Under Review)
   
• 5.13 Information Technology Administration
• 5.13.0.2 Information Technology Procedures
   
• 5.14 Contracts, Procurements, and Supplier Diversity
• 5.14.5.1 Purchasing Guidelines
• 5.14.2 System Procedure - Consultant, Professional or Technical Services, and Income Contracts
• 5.14.2.1 Operating Instruction - Guest Lecturer or Presenter
• 5.14.5 System Procedure - Purchasing
• 5.14.5.3 Textbook Ordering Guidelines
• 5.14.5.4 Green Purchasing Policy
   
• 5.15 Fund Raising
   
• 5.16 Risk Management and Insurance
   
• 5.17 Commitment to Environmental Sustainability
• 5.17.1 Environmental Sustainability Practices
   
• 5.18 Drug and Alcohol-Free Policy
• 5.18.1 Alcohol Use and Controlled Substances on Campus
• 5.18.1.1 Drug and Alcohol-Free Policy
• 5.18.2 Checklist
   
• 5.19 Travel Management
• 5.19.3 Travel Management
• 5.19.3.1 Driver’s License Record Check
   
• 5.20 Special Expenses and Chancellor/Presidential Expense Allowances
• 5.20.1 Special Expenses and Chancellor/Presidential Expense Allowances
   
• 5.21 Possession or Carry of Firearms
   
• 5.22 Acceptable Use of Information Technology Resources
• 5.22.1 Acceptable Use of Computers and Information Technology Resources
• 5.22.2 Cellular and Other Mobile Computing Devices
   
• 5.23 Security and Privacy of Information Resources
• 5.23.1.1 Password Usage and Handling
• 5.23.1.2 Encryption for Mobile Computing and Storage Devices
• 5.23.1.3 Data Sanitization
• 5.23.1.4 Information Security Incident Response
• 5.23.1.5 Security Patch Management
• 5.23.1.6 Vulnerability Scanning
• 5.23.1.8 Anti-malware Installation and Management
• 5.23.1.10 Payment Card Industry - Technical Requirements
• 5.23.1.11 Data Backup
• 5.23.1.13 Breach Notification
• 5.23.1.14 Review of Third-Party Vendors
• 5.23.2 Data Security Classification
• 5.23.2.1 Data Security Classification
• 5.23.3 Information Security Requirements and Controls
• 5.23.3.1 Information Security Controls
   
• 5.24 Safety and Security Compliance
• 5.24.1 Hazardous Waste Management and Donated Materials
• 5.24.2 Safety and Security Standards, Rules and Practices
• 5.24.2.1 Municipal Separate Storm Sewer System (MS4) Compliance
• 5.24.2.2 Construction Stormwater Permit Compliance
• 5.24.2.3 Asbestos Operations and Maintenance
• 5.24.2.4 Chemical Hygiene
• 5.24.2.6 Structural Burn Training
• 5.24.2.7 Safety Committee
• 5.24.3 Emergency Management
• 5.24.4 Public Access Automated External Defibrillator (AED) Devices
• 5.24.4.1 Public Access Automated External Defibrillator (AED) Devices
• 5.24.5.1 Use of Force
   
• 5.25 Use of Electronic Signatures
• 5.25.0.1 Data Practices Policy and Procedure
• 5.25.0.1.1 Guide to Accessing Public Information at Century College
• 5.25.0.1.2 Schedule of Standard Copying Costs
• 5.25.1 Use of Electronic Signatures
• 5.25.1.1 Appropriate Use and Implementation of Electronic Signatures
   
• 5.26 Management of Enterprise System Data
• 5.26.1 Enterprise Data Governance

• 6.4.2.1 College Facilities Usage by Outside Parties
   
• 6.7 Real Estate Transactions and Management
• 6.7.1 Acquisition and Disposition 0f Real Estate
• 6.7.2 Leasing College or University Property for Non-College and University Activities
• 6.7.2.1 Leasing and Use of Minnesota State Facilities (pdf)
• 6.7.3 Use of Non-College and University Facilities (College or University as Lessee/Tenant)
• 6.7.3.1 Leasing and Using Off-Campus Facilities Checklist (pdf)
• 6.7.4 Carpentry Program Administration
   
• 6.8.1.1 Century College Naming Rights Procedure
• 6.8.1.1 Naming Proposal Form
• 6.8 Naming Buildings Sites Common Areas (Minnesota State Policy)
• 6.8.1 Naming Buildings Sites Common Areas Procedure (Minnesota State Procedure)
   
• 6.9 Capital Planning
   
• 6.10 Design and Construction
   
• 6.11 Facility Management and Operations
   
• 6.14 Building Security and Access
   
• 6.15 Crime Statistics and Reporting
   
• 6.16 Safety, Education and Crime Reporting
   
• 6.17 Timely Warnings, Immediate and Emergency Notifications
   
• 6.18.1 Lost and Found Policy
   
• 6.22 Campus Violence and Weapons Policy
   
• 6.24.0.1 Tobacco Use and Sale Policy
   
• 6.26.0.1 Vehicle Use Procedure
   
• 6.27.0.1 Campus Parking and Access Fee
• 6.27.02 Traffic, Parking Regulations and Appeals Policy

• 7.1 Finance and Administrative Authority of Board, Chancellor, and Presidents
   
• 7.3 Financial Administration
• 7.3.1 Foundation Donations and Payroll Deductions
• 7.3.2 Auxiliary Operations
• 7.3.2.1 Auxiliary Multi-Year Financial Planning
• 7.3.3 Purchasing Cards
• 7.3.4 Cost Allocation
• 7.3.4.1 Cost Allocation and Implementation
• 7.3.5 Revenue Fund Management
• 7.3.6 Capital Assets
• 7.3.6.1 Capital Leases Involving Tax-Exempt Interest
• 7.3.7 Impairment of Capital Assets
• 7.3.12 Scholarships
• 7.3.13 Surplus Personal Property/Building Disposal
• 7.3.16 Financial Health Indicators
• 7.3.17 Electronic Payments
• 7.3.17.1 Operating Instructions for Payment Card Acceptance, Processing and Security
   
• 7.4 Financial Reporting
• 7.4.0.1 Write-Off Policy
   
• 7.5.0.1 Investment Policy
• 7.5.1 Local Cash and Investments
• 7.5.1.1 Accounting for Student Organizations, Clubs, and Agency Funds
• 7.5.1.2 Banking and Brokerage Requirements
• 7.5.1.3 Allowable Investments
   
• 7.6 Business Activities
• 7.6.1 Competition with the Private Sector
• 7.6.2 Accounts Receivable Management
• 7.6.2.1 Satisfactory Academic Progress Exception
   
• 7.7 Development and Management of Grants and External Funding
• 7.7.0.1 Development and Management of Non-Federal Grants, Corporate and Foundation Grants
• 7.7.0.2 Development and Management of Federal Grants Procedure
  • Century College Request to Submit External Grant Proposal Form

• 8.3 College and University-Related Foundations
• 8.3.1 College and University-Related Foundations Procedure
• 8.3.2 Waiver to College and University-Related Foundations Policy
   
• 8.5 Local Advisory Committees
   
• 8.10.0.1 Solicitation on Campus
   
• 8.11.0.1 Use of College Resources and Equipment
   
• 8.12.0.1 College Signage
• 8.12.0.2 College Displays on Departmental Bulletin Boards
   
• 8.13.0.1 Procedure for Changing Rooms for Credit Classes
• 8.13.0.2 Procedure for Scheduling a Room for Purposes Other Than Classes
   
• 8.15.0.1 Creating and Revising College Policies and Procedures

To view system procedures, operating instructions, or policies available for review and comment. Please visit the MN State Policy & Procedure Review site.

Please log in to the site using your [StarID]@minnstate.edu and your regular password. All feedback and comments may be submitted and viewed through this site.

Any questions on the posted documents can be directed to Metody Popov at metody.popov@minnstate.edu. Questions on how to leave a comment can be referred to Gary Hunter at gary.hunter@minnstate.edu or 651-201-1659.